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Past Meetings

Starting with most recent meeting, this page provides information from all meetings dating back to November 2007:

Network Meeting - Hall Committees 'Understanding our Roles and Responsibilities'

This meeting focussed on another important issue for all Halls, i.e.. the committee. This topic arose from our Quiz evening in June. The meeting covered how to attract new committee members. What are our functions and responsibilities? What can we do? What can we not do? What do we need to know? Led by Barbara Pond , GRCC
Kings Stanley Village Hall

Social Networking Evening

SUMMER SOCIAL BARBECUE with a “NUTS AND BOLTS QUIZ” was run by Barbara Pond. It was a FUN way of checking our knowledge of day to day hall management, covering a vast range of topics and information.
Venue: Coaley Village Hall

Annual General Meeting

AGM with main presentation on Licensing. DO YOU NEED A LICENCE? Led by Rachel Andrew, Principal Licensing Officer, SDC, and colleague Shelley Coles ... who said ... the laws are complex, and ever changing ... don’t get caught out!
Venue: Cadbury Hall, Frampton-on-Severn
>> downloads >> Temporary Event Notices - Licensing Presentation - Running a Lottery

Promoting Your Hall

Talk by Beth Whittaker, Director, Viva Communications, Stroud.
Venue: Cashes Green Community Centre
>> downloads >> Promoting your Hall

Is Your Hall Fire Safe?

Interactive talk by Andy Gillingham, Community Safety Team , Station Manager, Glos. Fire Service.
Venue: Painswick Centre
>> downloads >> Fire Safety Meeting Notes

Food Safety in Catering - Level 2 Award

A Chartered Institute of Environmental Health training day on food safety.
Whitminster Village Hall

Applying for Grants Workshop

Workshop on applying for grants on-line, filling in the forms, maximizing your “case” etc. This workshop was led by Barbara
Venue: Whitminster Village Hall

Network AGM (including a talk on Grant Funding)

Network Annual General Meeting
Standish Village Hall
>> downloads >> meeting notes - AGM draft minutes

Network Annual Social

Free buffet. Curling, quiz ( no knowledge required ! ), Glos photo competition and raffle.
Whitminster Village Hall

Village Hall Kitchens

Recommendations and regulations for Village Hall kitchens. Speaker was Luke Cottell, SDC Food and Safety Officer.
France Lynch Church Rooms
>> downloads >> Kitchen Safety Presentation

Charging Policies

The topic covered was Charging Policies ... of relevance to every hall.
Brookthorpe Village Hall
>> downloads >> Hire Charges Presentation - Hire Charges Notes

Annual Social and 5th AGM

Fifth AGM and annual social.
The Painswick Centre
>> downloads >> Minutes - Treasurer's Report - Annual Report 2012 - Followup Discussions

Booking Forms and Hiring Policies

Booking Forms and Hiring Policies. An excellent, well attended, extremely informative and helpful autumn meeting at The Arkell Centrer.
Arkell Community Centre
>> downloads >> Policy Presentation - Notes

Annual Seasonal Social and 4th AGM

Fourth AGM
Whitminster Village Hall
>> downloads >> Minutes - Annual Report

Legal & Practical Security of Halls
Useful tips for us all, wherever our hall is situated, rural or town. Led by PS Adrian Smith of Stroud & District Police Neighbourhood Team.
Venue: The Old Endowed School, Rodborough, Sroud Hall
>> downloads >> Meeting Notes

Halls Riding the Recession
A topic relevant to us all! Led by Barbara Pond, GRCC. To include ... letting charges, Gift Aid, budgeting, energy costs, energy efficiency, fund-raising, grants, etc. We invite you to share with the meeting ideas for fund-raising, successful events you have held etc.  
Venue: The Painswick Centre
>> downloads >> Meeting Notes

A topic relevant to us all. Policies ... what should you have in place? And what you need to have ... together with help in knowing what they should contain.
Venue: Coaley Village Hall

3rd AGM
Our Network's third AGM:

  • Thanks you to those attending; a good turn out ! Appreciation to all who sent apologies.
  • Two  minor amendments to the Constitution were approved.
  • A Network Finance Policy was approved.
  • Officers for 2011 were re-elected as follows; Chairman, Bob Gardiner; Secretary, Pauline Battison; Treasurer; in the absence of any nominations or offers, Pauline Battison offered to take on this role.
  • Committee for 2011 was elected as follows; Ann Lawes (Whitminster VH), Honor Jones (Whitminster VH), Heather Foote (Hardwicke VH) and Lucy Chubb (Kings Stanley VH). Barbara Pond ( GRCC ) is automatically a committee member. John Simonett ( Standish VH ) stood down from the committee and was thanked for his valuable contributions to the Network over the three years.

Venue: Standish Village Hall

Annual Christmas Social
An evening of festive fun and festive food! Excellent company and food guaranteed!
Venue: Whitminster Village Hall

Charity Law
Charity law and responsibilities of trustees. Governing Documents / Constitutions / Role of Trustees, etc, led by Catherine Green and Peter Mardon of Winterbothams, solicitors. 
Venue: Kings Stanley Village Hall

Health and Safety Part 2
Gloucestershire Fire Officer - Follow-up meeting on safety, specifically addressing the issue of fire risk / safety / evacuation / informing hirers of procedures etc
Randwick Village Hall
>> downloads >> Meeting Notes - Fire Risk Assessment guidance template: portrait / landscape

Health and Safety Part 1
Steve Marshall, Food Safety Officer at SDC
France Lynch Church Rooms
>> downloads >> Safety Notice

Jan 2010
>> downloads >> Minutes

Getting to Know Gathering

A festive networking event!
Venue: Whitminster Village Hall


Guest Speaker; Peter Lawrence, Associate Director of AON
Venue: Stone Village Hall
>> downloads >> Notes
>> downloads >> Chairman Letter

The Network Website

J Simonett - Our Network website; finding your way round, your comments and suggestions for improvement, etc. Plus, a beginners guide to setting up a Village Hall Website - Hint and Tips to get you started. Hallmark Scheme; what is it ? why go for it ?
Venue: Whitminster Village Hall
>> downloads >> Notes

Employment Law, Caretaking & Cleaning, Keys and Hall Charges

Employment Law; a brief address by Fiona Prattley, a Human Resources Training & Development Consultant. Her handout attached below.
Barbara Pond, GRCC, outlined 'recommended practice' on Caretaking and Cleaning, Keys and Hall Charges. Her presentation attached below.
If anyone would like a copy of the ACRE Publication on Hall Security please contact Barbara Pond of the GRCC at bpond@grcc.org.uk
Venue: Minchinhampton Market House
>> downloads >> Employment
>> downloads >> Keys, Cleaning and Hire Charges

First AGM

Business meeting; elect committee for coming year. Discussed and agreed Constitution and Partnership with SDC
Venue: The Royal William at Cranham
>> downloads >> Minutes

Festive Social
Venue: Whitminster Village Hall

Mike Lewis, Licensing Officer, SDC
Venue: Frampton-on-Severn Village Hall
>> downloads >> Licensing

Administration; Bookings, Charges, Cleaning, Promotion of Halls
B Pond, GRCC
Venue: Standish Village Hall
>> downloads >> Administration Notes (including pictures)

Fund-raising, Funding, Grant Applications and Gift Aid
C Hargrave, Sheepscombe VH; R Gardiner and A Davis, Oakridge VH; K Harris, SDC
Venue: Oakridge Village Hall
>> downloads >> Letter | Grants and Funding

Energy Efficient Halls
EE Advisor for Severn Wye Energy Agency and project experiences of three halls
Venue: North NibleyVillage Hall
>> downloads >> Meeting Notes | North Nibley Energy Leaflet

Inaugural Meeting of the Network

This was an informal consultation event to launch the Network, where members played a crucial role in determining the structure and content of future meetings by flagging up the issues they would like to see covered.
Venue: Whitminster Village Hall

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